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  1. Encumbrances remain when all amounts on a purchase order ("PO") have not yet been paid to the vendor. 
  2. This can occur when an item either has not arrived, or an item was invoiced at an amount less than what was entered on the PO.  
  3. Encumbrances on POs can be checked in Banner on form FGIENCD (Detail Encumbrance Activity) or in 49er Mart using Document Search.  
    1. If the encumbrance resulted from an item that is not going to be shipped then it can be cleared by completing a Change Request form in 49er Mart asking for the item to be canceled. 
    2. If the encumbrance resulted from an item that was invoiced for an amount less than what was on the PO, an email could be sent to the Purchasing Agent requesting it be closed

Note

 Every Friday night all POs with a total encumbrance of $5 or less close automatically.

 


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